SCSEP Web Data Collection System Website

Web Site

Home

July 25, 2017

Home

SPARQ Updates PY 2016

SPARQ Updates in Prior Program Years

SPARQ Documentation

Training

Welcome to the SCSEP Help Website

SPARQ Availability

SPARQ is available.

PY2016 Quarter 5

Please note that between July 1, 2017, and September 30, 2017, we will be in the period of the SCSEP program year referred to as “Quarter 5” – the period when you are still working on PY16 data to finalize your PY16 QPRs, but are already entering PY17 data.

With respect to the errors for CSA hours and waiver factors that appear on the error reports (DQRs and EDQPs) during “Quarter 5;” the edits on these fields apply to the CSA hours and waiver factors for a specific program year. The program year is determined by how your error report was generated:

When you generate a PY16 QPR (either Q4 or End-of-Year), the errors will refer to the PY16 CSA hours and waiver factors.
When you refresh an EDQP or generate a PY17 Q1 QPR, the errors will refer to the PY17 CSA hours and waiver factors.
If you generate a PY16 QPR and then someone refreshes the EDQP for an individual participant, any errors on the PY16 fields for that participant will disappear, even though the data have not been provided or corrected.

You should generate your Q5 QPRs frequently (as often as once each day) during this period, to be sure all PY16 data issues have been resolved.

PY2016 Q4 Close Schedule

11 PM EDT, Monday, August 7 – All PY16 Q4 data should be entered into SPARQ.

Morning of Tuesday, August 8 – All grantees should take a final look at their DQRs. If any cross-grantee errors have arisen, please notify SCSEP Help at once so that they may help resolve these issues. It is strongly recommended that no additional data be entered. Please use this time solely to resolve any remaining errors.

12 noon EDT, Wednesday, August 9 – SPARQ will close for the processing of the PY16 Q4 QPRs. Any data entered after noon on August 9 will not be reflected in the PY16 Q4 QPRs.

SPARQ 7.2

SPARQ Release 7.2 has been implemented. Details about the contents of the release are available here

Q2 PY 2016 data are now available on InfoSPACE.

PY16 Quarter 3 close

The PY16 Quarter 3 QPRs are final

Persistent Unemployment 2014 - 2016 Table

For newly enrolled participants on or after January 1, 2017, you must use the new table to receive credit in the Most-in-Need measure on the PY16 QPR.

For any existing participant who was enrolled prior to January 1, 2017, you will receive credit in the Most-in- Need on the PY16 QPR if either the new table or the old table (2013-2015) supports the factor.

The table for 2012-2014 should only be used by data validators. Validators should refer to the Data Validation Handbook for details.

The most recent data can be accessed here

PY16 Quarter 2 close

The PY16 Quarter 2 QPRs are final and have been updated to include the sub-grantee authorized and modified positions. All levels now use sub-state minimum wages to calculate the modified slots.

Sub-state Modified Positions

The Q2 PY16 QPRs at all levels use sub-state minimum wages to calculate modified slots. Mod slots are customized for each grantee and for each national grantee in a state by creating a weighted average based on PY15 authorized positions (AP) and minimum wages in each county in which the grantee operates. County minimum wages are adjusted based on any city minimum wages within each county. At the sub-grantee level, mod slots are based on the average weighted minimum wage in the territory served by the sub-grantee’s grantee and the sub-grantee’s own PY15 AP. This partial customization will be replaced with full customization of each sub-grantee’s mod slots in the next release of SPARQ, which is expected in May.

We will shortly update the Q3 authorized positions in SPARQ to reflect the PY16 AP after all approved post-award positon swaps. We will also recalculate the mod slots using the PY16 AP. We will let you know when this has occurred.

SPARQ 7.1

SPARQ Release 7.1 has been implemented. Details about the contents of the release are available here

PY16 Validation of PY15 Data

The sample for the PY16 validation of PY15 data is available. The updated version of the Data Validation Handbook will be available by mid-December. In the meantime, data validators can use last year’s handbook to begin work on this year’s validation efforts. The deadline for PY16 validation of PY15 data is Friday, June 30, 2017.

PY16 Quarter 1 QPRs

The PY16 Quarter 1 QPRs are final.

PY15 End-of-Year QPRs

The PY15 End-of-Year QPRs are final.

2016 Q1 data on InfoSPACE

The 2016 Q1 data are now available on InfoSPACE.

SPARQ 7.0

SPARQ Release 7.0 has been implemented. Details about the contents of the release are available here

This site has been designed to assist you with all things relating to SPARQ. We hope you find everything you need here. To access information on SPARQ, please click on the links in the menu at the left.

Resetting Passwords

A security enhancement has been made to the SPARQ login page. Previously, a user who forgot the password could request that the password be sent via e-mail. Since it is not secure to send current passwords via e-mail, that function has been replaced. The new function now allows a user to reset the password. The following message is displayed at the bottom of the login screen:

To reset your password, enter your user ID then click here, and you will be sent an e-mail containing your temporary login information.

When the user logs in with the temporary password, it will be necessary to change the password immediately. This new function can be used by a user who has forgotten the password, or by a user who has accidentally locked the account by entering an incorrect password three times. Users with expired accounts will not be able to use this reset function. Instead, they will receive the following message:

You cannot reset your password because your password is expired. Please contact your administrator

For questions about your user ID or password, please contact your grantee administrator.

For Technical Assistance and End User Support with SPARQ, contact BCT Partners:

- By e-mail: help@scsep-help.com
- By phone: (877) 404-0688
Please include your phone number and Sub-grantee name in your message.

For questions concerning SCSEP data element definitions and how to collect SCSEP data, visit The Charter Oak Group website at http://www.charteroakgroup.org/resources/scsep.shtml.

You can also view the "Ask The Experts" forum on The Charter Oak Group website at:
http://www.charteroakgroup.com/BB3/viewforum.php2f=1.