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August 5, 2021

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SPARQ Updates in Prior Program Years

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Welcome to the SCSEP Help Website

SPARQ is read only mode

Users can view data and reports but are not able to edit data. While the system is in read-only mode, the overnight duration jobs do not run. Therefore, the durational limit dates will not be current until the system is returned to available mode. The newly frozen PY20 Q4 QPRs should not be considered final until further notice.

PY20 Quarter 4 Authorized Positions

Grantees may make changes to the allocation of their authorized positions, if needed, by Wednesday, June 30, 2021. Any changes made after this date will not be reflected in the Q4 PY2020 QPRs or the final PY 2020 QPRs. Please note that this is the last opportunity to change your allocations for PY 2020.

It is important to notify us of any sub-grantee for which no PY20 authorized positions will be allocated. We will add “_retired_” to the front of the sub-grantee name, so the records in that sub-grantee are not included in the pool from which the next data validation sample is drawn.
If you notified us previously and the sub-grantee name already begins with “_retired_” there is no need to contact us again.

Undone Follow-Ups

All follow-ups should be completed in SPARQ prior to the Quarter 4 close. This information will be used for a variety of analyses. You should use the Follow-up report to check for undone follow-ups, especially follow-ups 2 and 3 which are more likely to be left undone.
If there are undone follow-ups, please remind your sub-grantees and local projects to conduct them and enter the information into SPARQ.

PY20 Quarter 4 close and Release 8.4

11 PM EDT, Monday, August 2 – All PY20 Quarter 4 data should be entered into SPARQ.

Morning of Tuesday, August 3 – All grantees should take a final look at their Data Quality Reports (DQRs). If any cross-grantee errors have arisen, please notify SCSEP Help at once so that we may help resolve these issues.
It is strongly recommended that no additional data be entered. Please use this time solely to resolve any remaining errors.

12 noon EDT, Wednesday, August 4 – SPARQ will close for the processing of the PY20 Quarter 4 QPRs. Any data entered after noon on August 4 will not be reflected in the PY20 Quarter 4 QPRs.

PLEASE NOTE: SPARQ Release 8.4 will not be deployed during the PY20 Quarter 4 close. This release is scheduled for some time in August.

SPARQ Release 8.3 - Tuesday, June 1, 2021

Release 8.3 has been deployed. For more information click here

Persistent Unemployment 2018 - 2020 Table

For newly enrolled participants on or after January 1, 2021, you must use the new table to receive credit in the Most-in-Need measure on the PY20 QPR.

For any existing participant who was enrolled prior to January 1, 2021, you will receive credit in the Most-in- Need on the PY20 QPR if either the new table or the old table (2017-2019) supports the factor.

The table for 2018-2020 should only be used by data validators. Validators should refer to the Data Validation Handbook for details.

The most recent data can be accessed from the “Participant Search” screen under “Systems Tools,” and from the WDCS enrollment record.

Data Validation

The deadline to complete the PY20 validation of the PY19 data is Thursday, June 3, 2021.

PY20 Q4 Modified Positions

The authorized and modified positions for PY20 Q4, along with the enrollments as of 4/14/2021, have been posted to SCSEPED.

2021 Poverty Guidelines

The 2021 Poverty Guidelines for SCSEP are now in SPARQ. They are also available in the Federal Register at https://www.federalregister.gov/documents/2021/02/01/2021-01969/annual-update-of-the-hhs-poverty-guidelines and on the USDHHS website at https://aspe.hhs.gov/poverty-guidelines. The effective date is 01/13/2021.

SPARQ Release 8.2 - Tuesday, March 9, 2021

Release 8.2 has been deployed. For more information click here here

InfoSPACE

PY 2019 Quarter 4 data are now available on InfoSPACE.

PY 2020 Targets and Goals

The revised PY 2020 targets and goals issued on 11/17/2020 are now in SPARQ.

Authorized Positions Updated

Authorized and modified positions, along with enrollments as of 10/1/2020, have been posted in SCSEPED for Q2PY20.

SPARQ Release 8.1 - Monday, August 17, 2020

Release 8.1 has been deployed. For more information click here

Resetting Passwords

A security enhancement has been made to the SPARQ login page. Previously, a user who forgot the password could request that the password be sent via e-mail. Since it is not secure to send current passwords via e-mail, that function has been replaced. The new function now allows a user to reset the password. The following message is displayed at the bottom of the login screen:

To reset your password, enter your user ID then click here, and you will be sent an e-mail containing your temporary login information.

When the user logs in with the temporary password, it will be necessary to change the password immediately. This new function can be used by a user who has forgotten the password, or by a user who has accidentally locked the account by entering an incorrect password three times. Users with expired accounts will not be able to use this reset function. Instead, they will receive the following message:

You cannot reset your password because your password is expired. Please contact your administrator

For questions about your user ID or password, please contact your grantee administrator.

For Technical Assistance and End User Support with SPARQ, contact BCT Partners:

- Web: https://scsephelp.zendesk.com
- By phone: (877) 404-0688
Please include your phone number and Sub-grantee name in your message.

For questions concerning SCSEP data element definitions and how to collect SCSEP data, visit The Charter Oak Group website at http://www.charteroakgroup.org/resources/scsep.shtml.

You can also view the "Ask The Experts" forum on The Charter Oak Group website at:
http://www.charteroakgroup.com/BB3/viewforum.php2f=1.