SPARQ is now in read-only mode. The system will remain in read-only until the end of the year when it will be decommissioned. While in read-only mode users can view data and reports, and continue to complete Data Validation. Please note that the overnight duration jobs will not run, GPMS should be used to track current durational limit dates. The newly frozen PY21 EOY QPRs should not be considered final until further notice. 

11 PM EDT, Monday, September 26 – All PY21 data should be entered into SPARQ.

Morning of Tuesday, September 27 – All grantees should take a final look at their Data Quality Reports (DQRs). If any cross-grantee errors have arisen, please notify SCSEP Help at once so that they may help resolve these issues. It is strongly recommended that no additional data be entered. Please use this time solely to resolve any remaining errors.

12 noon EDT, Wednesday, September 28 – SPARQ will close for the processing of the PY21 End-of-Year QPRs and will be permanently closed for all data entry.

 

There are important timelines and dates grantees need to note as we fully migrate over to GPMS and begin the decommission of SPARQ.

Wednesday, September 28 at noon - SPARQ will be closed for all data entry.

Wednesday, September 28 at 8pm - GPMS will close for all data entry and will remain closed on Thursday, September 29 and Friday, September 30. During that time, the data in SPARQ will be migrated to the GPMS.

Thursday, September 29 - Saturday, December 31 - SPARQ will be available in Read only mode. Please note that validators will be able to complete Data Validation (DV) while SPARQ is in read only mode.

Monday, October 3 - GPMS will be open for full data entry and will be the only system used for SCSEP.

Saturday, December 31st - SPARQ will be permanently taken offline.
 

The samples for the PY22 validation of PY21 data are available now in SPARQ. The samples were drawn on the PY21 Q4 data as of August 3^rd. 

Data validation must be completed by December 31, 2022. However, as SPARQ will no longer be available to grantees after December 31^st, we suggest that the validation be completed by mid-December to give grantees time to review and download the results. 

Any corrections to case data as a result of data validation should be completed in the GPMS after October 1, 2022.

 

The overnight duration jobs ran last night so durational limit dates are now up-to-date. 

SPARQ Release 8.6 has been implemented. 
This release removed the Add Participant button from the SPARQ application. 

Authorized and modified positions, along with enrollments as of 6/1/2022, have been posted for Q1PY2022. Enrollments as of 6/30/2022 will be posted for Q4PY2021 and Q4PY2022 in early July.

REMINDER: SCSEPED.org will not be accessible after July 15, 2022. Please download your data for at least the last three years.

 

For newly enrolled participants on or after January 1, 2022, you must use the new table to receive credit in the Most-in- Need measure on the PY21 QPR.

For any existing participant who was enrolled prior to January 1, 2022, you will receive credit in the Most-in- Need on the PY21 QPR if either the new table or the old table (2018-2020) supports the factor.

The table for 2019-2021 should only be used by data validators. Validators should refer to the Data Validation Handbook for details.

The most recent data can be accessed from the “Participant Search” screen under “Systems Tools,” and from the WDCS enrollment record. 

Release 8.5 has been deployed. For more information read more ...

PY20 Q4 data are now available on InfoSPACE.
 

Release 8.4.1 has been deployed. For more information click here 

Release 8.3 has been deployed. For more information click here 

The 2021 Poverty Guidelines for SCSEP are now in SPARQ. They are also available in the Federal Register at https://www.federalregister.gov/documents/2021/02/01/2021-01969/annual-update-of-the-hhs-poverty-guidelines and on the USDHHS website at https://aspe.hhs.gov/poverty-guidelines. The effective date is 01/13/2021.
 

Release 8.2 has been deployed. For more information click here 

Release 8.1 has been deployed. For more information click here
 

A security enhancement has been made to the SPARQ login page.  Previously, a user who forgot the password could request that the password be sent via e-mail.  Since it is not secure to send current passwords via e-mail, that function has been replaced.  The new function now allows a user to reset the password.  The following message is displayed at the bottom of the login screen:

 

To reset your password, enter your user ID then click here, and you will be sent an e-mail containing your temporary login information.

 

When the user logs in with the temporary password, it will be necessary to change the password immediately.  This new function can be used by a user who has forgotten the password, or by a user who has accidentally locked the account by entering an incorrect password three times.  Users with expired accounts will not be able to use this reset function.  Instead, they will receive the following message:

 

You cannot reset your password because your password is expired. Please contact your administrator

 For questions about your user ID or password, please contact your grantee administrator. 

For Technical Assistance and End User Support with SPARQ, contact BCT Partners: 

    - Web: https://scsephelp.zendesk.com
    - By phone: (877) 404-0688
Please include your phone number and Sub-grantee name in your message.

For questions concerning SCSEP data element definitions and how to collect SCSEP data, visit The Charter Oak Group website at http://www.charteroakgroup.org/resources/scsep.shtml. 

You can also view the "Ask The Experts" forum on The Charter Oak Group website at: 
   http://www.charteroakgroup.com/BB3/viewforum.php2f=1.