SPARQ is available.

 

Starting with Q1 PY 2017, SCSEPED.org is now carrying modified positions in addition to authorized positions. There are three new menu items for Modified Positions by State, Modified Positions by Grantee, and Download Modified Positions.  In addition, the Maps function now displays counts of modified positions rather than authorized positions. Home and Definitions have been revised to reflect these changes.

Q1 PY 2017 still shows the number of enrollments as of July 3, 2017.  Enrollments as of September 30, 2017, will be available on October 2. 

 

The PY16 End-of-Year close has been scheduled for September 27, 2017. Here is the detailed schedule:

11 PM EDT, Monday, September 25 – All PY16 data should be entered into SPARQ.

Morning of Tuesday, September 26 – All grantees should take a final look at their DQRs. If any cross-grantee errors have arisen, please notify SCSEP Help at once so that they may help resolve these issues. It is strongly recommended that no additional data be entered. Please use this time solely to resolve any remaining errors.

12 noon EDT, Wednesday, September 27 – SPARQ will close for the processing of the PY16 End-of-Year QPRs. Any data entered after noon on September 27 will not be reflected in the PY16 End-of-Year QPRs.

 

Grantee should now allocate their PY 2017 positions to their sub-grantees and associate all of the counties they are authorized to serve to their sub-grantees.  Instructions can be found at:

http://scsep-help.com/dotnetnuke/SPARQDocumentation/AuthorizedPositionsUtility.aspx

Grantees should complete the allocation process by September 2.  Shortly after that, SPARQ will use the allocations and minimum wages by county to generate customized modified positions for all grantees and sub-grantees.

Please contact SCEP Help (help@scsep-help.com) if you have any questions or need assistance.  

 

SCSEPED.org:  Q1 PY 2017 has been updated with the PY 2017 authorized positions and the enrollments as of July 1, 2017. The 2017 map reflects the same Q1 PY 2017 data. Q4 PY 2016 has also been updated with the enrollments as of July 1, 2017 to reflect ED status as of the end of PY 2016.

 

 

Please note that between July 1, 2017, and September 30, 2017, we will be in the period of the SCSEP program year referred to as “Quarter 5” –  the period when you are still working on PY16 data to finalize your PY16 QPRs, but are already entering PY17 data.

With respect to the errors for CSA hours and waiver factors that appear on the error reports (DQRs and EDQPs) during “Quarter 5;” the edits on these fields apply to the CSA hours and waiver factors for a specific program year. The program year is determined by how your error report was generated:

You should generate your Q5 QPRs frequently (as often as once each day) during this period, to be sure all PY16 data issues have been resolved.

 

The Q2 PY16 QPRs at all levels use sub-state minimum wages to calculate modified slots. Mod slots are customized for each grantee and for each national grantee in a state by creating a weighted average based on PY15 authorized positions (AP) and minimum wages in each county in which the grantee operates. County minimum wages are adjusted based on any city minimum wages within each county. At the sub-grantee level, mod slots are based on the average weighted minimum wage in the territory served by the sub-grantee’s grantee and the sub-grantee’s own PY15 AP. This partial customization will be replaced with full customization of each sub-grantee’s mod slots in the next release of SPARQ, which is expected in May.

We will shortly update the Q3 authorized positions in SPARQ to reflect the PY16 AP after all approved post-award positon swaps. We will also recalculate the mod slots using the PY16 AP. We will let you know when this has occurred.
 

SPARQ Release 7.2 has been implemented.  Details about the contents of the release are available here
        

Q2 PY 2016 data are now available on InfoSPACE.

 

The PY16 Quarter 3 QPRs are final 

   
For newly enrolled participants on or after January 1, 2017, you must use the new table to receive credit in the Most-in-Need measure on the PY16 QPR.

For any existing participant who was enrolled prior to January 1, 2017, you will receive credit in the Most-in- Need on the PY16 QPR if either the new table or the old table (2013-2015) supports the factor.

The table for 2012-2014 should only be used by data validators. Validators should refer to the Data Validation Handbook for details.

The most recent data can be accessed here

 

The PY16 Quarter 2 QPRs are final and have been updated to include the sub-grantee authorized and modified positions. All levels now use sub-state minimum wages to calculate the modified slots. 

SPARQ Release 7.1 has been implemented.  Details about the contents of the release are available here
                              

The sample for the PY16 validation of PY15 data is available.  The updated version of the Data Validation Handbook will be available by mid-December.  In the meantime, data validators can use last year’s handbook to begin work on this year’s validation efforts. The deadline for PY16 validation of PY15 data is Friday, June 30, 2017.
 

The PY16 Quarter 1 QPRs are final.
                            

The PY15 End-of-Year QPRs are final.
 

The 2016 Q1 data are now available on InfoSPACE.
 

SPARQ Release 7.0 has been implemented.  Details about the contents of the release are available here