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SPARQ Updates in PY 2013
SPARQ Updates in Prior Program Years
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PY13 End-of-Year Close Schedule - Wednesday, September 10, 2014

11 PM EDT, Friday, September 26

All PY13 data should be entered into SPARQ.

Morning of Monday, September 29
All grantees should take a final look at their DQRs.  If any cross-grantee errors have arisen, please notify BCT at once so that they may help resolve these issues.  It is strongly recommended that no additional data be entered.  Please use this time solely to resolve any remaining errors.

12 noon EDT, Tuesday, September 30
SPARQ will close for the processing of the PY13 EOY QPRs.  Any data entered after noon on September 30 will not be reflected in the PY13 QPRs.

We are still in the period of the SCSEP program year that some people refer to as “Quarter 5” – that confusing time when you are still working on PY13 data in order to finalize your PY13 QPRs, but are already entering PY14 data.  In the past, there has been confusion regarding the errors for CSA hours and waiver factors that appear on the error reports (DQRs and EDQPs) during “Quarter 5.”  The edits on these fields apply to the CSA hours and waiver factors for a specific program year.  The program year is determined by how your error report was generated:

  • When you generate a PY13 QPR, the errors will refer to the PY13 CSA hours and waiver factors.
  • When you refresh an EDQP or generate a PY14 Q1 QPR, the errors will refer to the PY14 CSA hours and waiver factors.
  • If you generate a PY13 QPR and then someone refreshes the EDQPs for an individual participant, any errors on the PY13 fields for that participant will disappear, even though the data have not been provided or corrected.

You should generate your PY13 QPRs frequently (as often as once each day) during this period, to be sure all PY13 data issues have been resolved.

Please pass this information on to your sub-grantees and local projects, and let us know if you, or they, have any questions.
Routine Monthly Maintenance - Tuesday, September 09, 2014
DOL ETA’s Technical Operations department will conduct system maintenance on Friday, October 17.  SPARQ is scheduled to be unavailable from 8 PM Eastern time on Friday until 6 AM Eastern time on Saturday, October 18.  If SPARQ is up during that time, it will be unstable and should not be used.

The dates of scheduled shutdowns for the remainder of 2014 are:
    October 24 – 25
    October 31 – November 1
    November 21 – 22
    November 28 – 29
    December 5 – 6
    December 12 – 13
    December 19 – 20
    December 26 – 27
SPARQ 6.5.2 - Friday, August 22, 2014
SPARQ 6.5.2 has been implemented.

Performance improvements have been made to the following reports:
        2.Started Employment but Not Yet Achieved Entered Employment
        3.Achieved Entered Employment but Not Yet Achieved Retention
        4.Assignments by Host Agency
        5.Host Agency

Please note that the last four of those reports require that a process be run before data changes will be reflected in the report.  For now, that process will run at 7 AM, 11 AM, 3 PM, and 7 PM.  We will assess the impact of that process on overall system performance, and if possible, increase the frequency with which it is run.  Please also note that, for those four reports, any changes made to data will not be reflected until the next time the process is run.

Edit E6.b-1, Since “Other reason for exit” is “For cause” or “Non-income eligible” or “Durational limit,” “Date of termination letter” must be valued, has also been implemented.  This edit only affects records where the exit date is on or after 7/1/2014. 
PY13 Q4 QPRs - Tuesday, August 12, 2014
The PY13 Quarter 4 QPRs are final.
SPARQ 6.5 - Thursday, July 03, 2014
SPARQ Release 6.5 has been implemented.  Details about the contents of the release are availablehere.
Persistent Unemployment Table - Monday, May 12, 2014
The persistent unemployment table for 2011 through 2013 (in effect between January 1 and December 31, 2014) has been uploaded to SPARQ. This table is also availablehere.
PY13 Q3 QPRs - Wednesday, April 16, 2014
SPARQ is now available.  The PY13 Quarter 3 QPRs are final.
SPARQ Release 6.4 - Wednesday, February 19, 2014
SPARQ Release 6.4 has been implemented. Details are availablehere.
PY13 Q2 QPRs - Monday, February 03, 2014
The PY13 Quarter 2 QPRs are final.
Data Validation - Tuesday, December 10, 2013
The data validation sample for the PY13 validation of the PY12 data is now available. The Data Validation Handbook will be available soon. It is currently being updated to include the information needed for next year. In the meantime, data validators can use last year’s handbook for this year’s validation.
PY13 Q1 QPRs - Monday, November 18, 2013
The PY13 Quarter 1 QPRs are final.
SPARQ 6.3 - Friday, September 27, 2013
Release 6.3 was deployed on September 26, 2013. The changes made in this release are as follows:

• An Authorized Positions utility was added, so that each grantee can enter its own information directly into SPARQ.  Instructions will be provided to all grantee administrators.

• Five more edits have been made verifiable. This means grantee administrators will have the ability to mark the data element in question as “verified” and thereby suppress the warning. They are:
o P5, "Home phone number" is blank.
o P9-1, "Application date" is before 1986; please verify.
o P33-3, Applicant "Date of signing" is before 1986; please verify.
o P43-4, "Date of eligibility determination" is before 1986; please verify.
o A13-2, "Assignment date" is before 1986; please verify.

• Instructions were added to several management reports.

• Various text and label revisions will be made in several management reports and automatic e-mails.
SPARQ Security Policy - Friday, July 12, 2013
The minor revisions listed below have been made to the SPARQ Security Policy. The revised document is available on theSPARQ Security Policy page.
• Attachment A must be submitted via e-mail; sending via fax is no longer an option.
• Phone Number must be provided.
• Each SPARQ account must have a unique e-mail address.
• Accounts whose User IDs do not conform to the formatting requirement are subject to immediate deletion.
• In order to ensure that accounts are not used by multiple persons, concurrent logins are not permitted.
SPARQ Security Changes - Tuesday, February 19, 2013
Simultaneous logins are no longer possible. This change was made to enforce the policies that (1) users may not share accounts and (2) users must log out of SPARQ before closing their browser. Users must log out of SPARQ before closing the browser or navigating away from SPARQ or risk being blocked from logging back into SPARQ.

If a user closes the browser without first logging out
The session will remain active and additional logins with account will be blocked. The user will not be able to log in again for at least thirty (30) minutes.

If a user navigates away from SPARQ but does not close the browser
The user can type www.sparq.doleta.gov into the address window, or click on a bookmark for that URL, and the page will return to the active session. Please note that if the user types www.sparq.doleta.gov/login.cfm (or clicks on a bookmark for that URL) and re-enters login credentials, the session will be blocked. For that reason, we strongly recommend that all users add a bookmark for www.sparq.doleta.gov, and remove any bookmarks for www.sparq.doleta.gov/login.cfm. (Note: In internet Explorer, bookmarks are called “Favorites” or “Internet Shortcuts”.)


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